Office Administrator (Females ONLY)

Position Title: Office Administrator

Sector: Farming
Company Type: Multinational Company
Location: Lahore
Salary: No salary info
[Note: While sending CV, please mention your current/last monthly salary]

Essential Requirements (by Career Pakistan):

Gender: Females ONLY
Sector and Company Type: Experience in Large and Prestigious Company
Function:
— Experience in HR and Administration
— Experience in Setting up a New Office
Years of Experience: Minimum 3 to 4 years of work experience

Job Description:
– Your responsibilities shall include the following stated below (but not limited to).
– You are requested to assist the Management to be in-charge, ensure all functions are being carried out efficiently and effectively to ensure a smooth running of the department.

Key Responsibilities:
The following tasks/functions can be performed at various levels ranging from junior through to upper management.
– Coordinate and overseeing the new office set-up, including liaising with local authorities and professional bodies, vendors, suppliers, landlord (locate suitable business premises and negotiate reasonable leasing agreements) etc.
– Provide secretarial or executive services for the employees and sales team.
– Performs day-to- day administrative and office support activities, and maintain the business premises. Duties may include coordinating overseas visitors’ itinerary (hotel and
transport bookings), fielding telephone calls, receiving and directing visitors, creating spreadsheets and presentations, filing, and faxing.
– Prepare annual estimates of office expenditure, maintain budgetary and inventory controls.
– Maintain management information systems (manual or computerised).
Coordinate staff activities.
Recruitment of new staff.
Training and induction-orientation programmes for new employees.
Responsible for the management of human resources, budgets, accommodation and property facilities and records.
Work out leave entitlements.
– Be involved in staff training and development, the preparation of job descriptions, staff assessments and promotions.
– Liaison with Asia HQ in Malaysia
– Customer Support in arranging for importation and transportation of equipment to customer side

Candidate-Position specifications:
– Knowledge and experience in setting up a new office.
– Able to supervise.
– Good oral and written communication skills.
– Fluent in English
– Aptitude for working with computers.
– Good organisation skills.
– Sensitivity to confidential matters is required
– The ability to work well with all levels of internal management and staff, as well as outside clients and vendors

Requirement:
– MUST be very good communicator.
– Exercise teamwork spirit and work closely with other colleagues at all times.

Other Function
– To carry out any other duties as and when instructed by the Management.