Pakistan: Pakistan – Administrative Coordinator - Umerkot city

Posted on: 31/03/2016
Desired start date: 01/05/2016
Duration of the mission: 11 months (subject to funding)
Location: Umerkot city (Umerkot District) and Dahili Taluka (Tharparkar District), Sindh Province. Some time to be spent in Islamabad.

About the mission:

Solidarités International (SI) entered in Pakistan in 2005 after Bagh earthquake and then left the country. It came back in 2010 for the floods and stayed until end of 2014, in several Western/Central districts of the Sindh Province. It got funded mainly by ECHO and by smaller funding sources such as ERF, RAPID and one Agence de l’Eau. Due to lack of funding and difficulties in implementing the last programs, it was decided to stop our operations in Pakistan for some time, while keeping open the possibility to return (a specific document about the lesson learnt can be made available to applicants). For more than a year HQ and one national representative undertook the necessary steps to re-operate in Pakistan.

Organization of the mission

The mission is to be newly developed and structured on a cleaned basis. One key national Humanitarian Liaison Officer (HLO) is available to deal with most of the important issues related to government requirements. One small office/guest-house is available at Islamabad (can be moved or upgraded) while a proper setting remains to be put in place in Sindh.

About the job:

Administration

The administrative/Logistics coordinator will direct and coordinate all administrative, accounting and financial services associated with the mission.

He/she will take part in defining Solidarités International’s human resources policy, and ensure that it is followed.

As coordinator, he is responsible for the mission’s financial balance.

He/she will monitor adherence to Solidarités administrative procedures and donor procedures as well as to the laws of the country in which intervention is taking place.

He/she is the point of reference for the mission, and the link between headquarters and the mission for all administrative matters.

Logistics

The administrative/Logistics coordinator directs the mission’s logistics activities to ensure the effective implementation of SI’s programmes in the country.

The post holder is responsible for setting up SI’s logistics procedures and tools on the mission and ensuring they are adhered to and properly used.

He/She contributes defining SI’s strategy on the mission, drafting of proposals and allocation of resources necessary for SI’s activities.

He/She supports the Head of Mission for security operational management.

He/She is the mission’s adviser and link between head quarter and the mission for any questions related to logistics.

Specific context of the post:

The position is of particular interest as it is a new start for SI in the region and in the country. The holder of the position will benefit from dedicated and experienced national senior staff as to build an operational set-up and relationships with partners and authorities.

Additional key responsibility will be to follow-up GoPakistan-related administrative requirements handled by the HLO.

The set-up of the international team shall be composed of the CD/FCO, one LogAdminCo and one PM for some months. The national team set-up is to be finalized.

The core interest of the position is the running of great added-value humanitarian activities responding to big issues faced by rural forgotten populations. Proving WASH services to these families will help them cope with undernutrition and subsequent mortality. Prospect for developing the mission in other parts of Pakistan will be discussed in the course of the program

Your profile

Qualification :

• Bachelor degree in accounting, administration, and/or logistic or related field and at least one year proven experience in HR, administrative, financial and logistics management.

Experience:

• Minimum of 6 months of international experience, preferably in emergency or humanitarian contexts;


• Similar position experience, with management of both Admin and Log field.


• Knowledge and experience of SI procedures is an asset

Technical skills and knowledge:

• Knowledge in administrative, human resources and financial management. Knowledge in procurement, fleet (car, motorbike) and premises (energy, ICT, security) management.


• Knowledge of Solidarites International rules and procedures in terms of all human resources, financial matters (finance, accountancy, cash management, HR processes…) and Logistics procedures and tools.


• Software to manage: SAGA – HOMERE and Pack Office, especially Excel;

Transferable skills:

Experience in team training – Strong capacity building part of the position (to team)

Languages:

Excellent and proven written and spoken English is required. Working knowledge of local language (such a Urdu) is an advantage.

Other desirable qualities: To be able to train and guide team members as required, be able to identify the training needs and gaps and develop and provide required trainings.

We offer

SI will offer you:

A salaried post: according to experience from 2000 euros gross per month, plus 10% annual leave allowance paid monthly, and a monthly Per Diem of 500 USD.

Social and medical cover: Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.

Vacation: During the assignment, a system of alternation between work and time off is implemented at the rate of one break every three months. For a one-year assignment, the expatriate will have a 7-day break during the 3rd and the 9th month (with 500 euros allocated by Solidarités). He or she will also be entitled to go back to his or her home country for a 14-day period after six months spent on the mission (Solidarités will cover travel costs).

For further information about SI, please consult our website: http://www.solidarites.org/en/

Contact : Pauline CARTERY, Recruitment & Follow Up Officer