Pakistan: AME Officer- Pakistan

Department: Program development
Position: AME Officer- Pakistan
Contract duration: 6 months
Location: Islamabad/Pakistan
Starting Date ASAP

I. Background on ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.

ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

We go the last kilometer: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. ACTED develops and implements programs that target the most vulnerable amongst populations that have suffered from conflict, natural disaster, or socio-economic hardship. ACTED’s approach looks beyond the immediate emergency towards opportunities for longer term livelihoods reconstruction and sustainable development.

With a budget of 164 million EUR in 2014, ACTED is active in 35 countries and implements more than 450 projects a year reaching over 8 million beneficiaries with 400 international staff and 4,300 national staff.

II. Country Profile

Capital Office: Islamabad
Projects: 18 (2014)
Budget: 12.9 M Euros (2014)
National staff: 460 (2014)

ACTED has been present in Pakistan since 1993, when it registered its first office in Peshawar. Since, we have developed extensive experience in programmes focusing on emergency response, local governance and community mobilisation, on and off-farm livelihoods support, education and vocational training, community-based rehabilitation and construction, shelter, water and sanitation and health and hygiene. In addition, ACTED has been providing monitoring, evaluation, information management to a wide range of stakeholders in Pakistan to promote humanitarian coordination and effectiveness.

In recent years, ACTED has provided extensive emergency and early recovery assistance to disaster-affected families in Pakistan. This assistance has included shelter construction, food distributions, the provision of clean water and sanitation facilities, hygiene campaigns and support for the resumption of livelihoods activities through the distribution of seeds, livestock and farming tools, the promotion of home-based micro-businesses for women and cash for work schemes including the rehabilitation of community productive infrastructure.

In 2001-2002, the organisation provided assistance over 20,000 displaced Afghan refugee families in Pakistan. ACTED was a leading actor in responding to the massive 2005 earthquake, which took 75,000 lives and affected over 100,000 others in eastern Khyber Pakhtunkhwa (KPK) province and Azad Jammu and Kashmir (AJK).
In 2009, following the displacement of over three million people in KPK, ACTED provided support to IDP populations throughout Swat, Nowshera, Buner, Lower Dir and Upper Dir districts.
ACTED’s mission in Pakistan expanded into Punjab and Northern Sindh provinces following the unprecedented monsoon floods that swept across Pakistan in July 2010, claiming 1,700 lives, destroying close to 1.8 million homes and affecting a total of over 20 million people across the country. In 2011, as floods in lower Sindh affected a further 9.2 million people, destroying over 315,000 homes and leaving 43% of local populations severely food insecure, ACTED was able to immediately provide emergency relief to flood-affected families drawing upon its strong presence and experience of the local context.

Today, ACTED’s experienced team of 700 national staff and 11 international staff continues to support the relief, recovery and development needs of conflict- and flood-affected communities in four districts of KPK (Swat, Upper Dir, Lower Dir and Kohat), six districts of Sindh (Kashmore, Jacobabad, Shikarpur, Mirpur Khas, Sanghar and Umerkot), one district of Punjab (D.G. Khan) and two agencies of FATA (Orakzai and Bajaur), ensuring access to remote or complex areas and the relevance and effectiveness of our programmes.

III. Position Profile

1. Management


2. Manage the Project’s AME department and activities;


3. In coordination with the Program Coordinator link with technical departments to ensure strong program design, implementation and evaluation;


4. Support staff in data collection and analysis related to project design and monitoring;


5. Facilitate the project design process with expertise on the log frame approach;


6. Centralize and share tools, policies and guidelines within implementing partners;


7. Work with Program Coordinator to ensure that assessments occur on regular basis;


8. Assure that staff meet regularly to analyze project monitoring data and reassess project design;


9. Store, organize and disseminate assessments, project documents and best practices among ACTED and IPs.


10. Ensure that all program activities are within the scope of objectives set by ACTED and are in compliance with donor objectives and requirements;


11. Create and maintain accurate and up-to-date grant file system in all ACTED bases of concern of ACTED and other IPs;


12. Ensure sub grant management procedures are communicated on a regular basis and followed with updates made as necessary


13. Follow up on issues arising related sub grantees and ensure these are brought to the attention of the senior management


14. Financial audits of sub grantees are organized in collaboration with the Finance department if necessity arises

2 . Coordination

• In coordination with other program staff, meet regularly with donors and implanting partner;


• Establish information/documentation, reporting, monitoring and evaluation system for projects and sub-projects under the supervision and collaboration of the Country AMEU Manager;


• Regular contacts are maintained with sub grantees through visits, meetings at the ACTED office, email exchanges etc.


• Other tasks


• Oversee the development and updating of informational materials such as brochures, fact sheets, articles, posters, website and audio-visual materials to promote the work of ACTED externally and within ACTED;


• Represent the Project during donor and other guest visits


• Coordinate timely and accurate reporting to donors and ACTED headquarters;


• Build national staff capacity through the training provision on record keeping, drafting concise and accurate program report, proposal development and project monitoring.

IV. Qualifications:

• University Degree in Public Administration, International Affairs, or a related field preferable.


• Excellent written and verbal communication skills


• Previous experience with community development, economic/agricultural development, and/or


• Participatory Rural Appraisal methodology


• Experience establishing and/or working with community groups desirable


• Knowledge of and experience in field-based data collection methods


• Design, Monitoring and Evaluation experience in humanitarian/development settings


• Relevant local language and/or regional experience highly desirable


• Willingness to live and work in an insecure environment

V. Conditions:

• Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus


• Additional monthly living allowance


• Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)


• Transportation costs covered, including additional return ticket + luggage allowance


• Provision of medical, life, and repatriation insurance + retirement package