Pakistan: Emergency program manager - Afghanistan

Projects: 34

National staff: 827

International Staff: 16

Capital Office: Islamabad

Total number of direct beneficiaries: 5,369,006

Budget: 29, 6 M Euros

ACTED has been present in Pakistan since 1993, when it registered its first office in Peshawar. Since, we have developed extensive experience in programmes focusing on emergency response, local governance and community mobilisation, on and off-farm livelihoods support, education and vocational training, community-based rehabilitation and construction, shelter, water and sanitation and health and hygiene. In addition, ACTED has been providing monitoring, evaluation, information management to a wide range of stakeholders in Pakistan to promote humanitarian coordination and effectiveness.

In recent years, ACTED has provided extensive emergency and early recovery assistance to disaster-affected families in Pakistan. This assistance has included shelter construction, food distributions, the provision of clean water and sanitation facilities, hygiene campaigns and support for the resumption of livelihoods activities through the distribution of seeds, livestock and farming tools, the promotion of home-based micro-businesses for women and cash for work schemes including the rehabilitation of community productive infrastructure.

In 2001-2002, the organisation provided assistance over 20,000 displaced Afghan refugee families in Pakistan. ACTED was a leading actor in responding to the massive 2005 earthquake, which took 75,000 lives and affected over 100,000 others in eastern Khyber Pakhtunkhwa (KPK) province and Azad Jammu and Kashmir (AJK).

In 2009, following the displacement of over three million people in KPK, ACTED provided support to IDP populations throughout Swat, Nowshera, Buner, Lower Dir and Upper Dir districts.

ACTED’s mission in Pakistan expanded into Punjab and Northern Sindh provinces following the unprecedented monsoon floods that swept across Pakistan in July 2010, claiming 1,700 lives, destroying close to 1.8 million homes and affecting a total of over 20 million people across the country. In 2011, as floods in lower Sindh affected a further 9.2 million people, destroying over 315,000 homes and leaving 43% of local populations severely food insecure, ACTED was able to immediately provide emergency relief to flood-affected families drawing upon its strong presence and experience of the local context.

Today, ACTED’s experienced team of 700 national staff and 11 international staff continues to support the relief, recovery and development needs of conflict- and flood-affected communities in four districts of KPK (Swat, Upper Dir, Lower Dir and Kohat), six districts of Sindh (Kashmore, Jacobabad, Shikarpur, Mirpur Khas, Sanghar and Umerkot), one district of Punjab (D.G. Khan) and two agencies of FATA (Orakzai and Bajaur), ensuring access to remote or complex areas and the relevance and effectiveness of our programmes.

II. Position Profile

The Reporting Intern ensures the production of timely reports for the Project Development Officer as well as the Project Development Manager. For countries where no Project Development officer/manager position is available, the Reporting Intern works under the direct supervision of the country director and ACTED HQ Project Development department.

He/she assists the Project Development Manager as well as the Country Director in developing a country communications strategy, both Officeral and external.

1. Ensuring the Production of Timely, Accurate and Analytical Reports for the Reporting Manager

• Understand and disseminate Donors guidelines ;


• Liaise regularly with Area Coordinators, Programme Managers and technical staff to ensure the production of quality reports across areas and across Donors;


• Work in close relation with AME Department to develop and incorporate more solid monitoring and evaluation components in reports;


• Work in close relation with Finances Department to ensure greater coherence between financial and narrative reports, and ensure steady cash inflow based on the timeliness and quality of report submissions.

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2. Developing Officeral Coordination and Communication mechanisms

• In relation with the Reporting Manager, ensure that all meetings are held and documented (capital coordination meetings, area coordination meetings, weekly base meetings, monthly programming board meetings, quarterly country coordination meetings);


• Ensure in particular that reporting guidelines, formats, philosophy, deadlines for each project and donor is communicated clearly and standardized across the country for new and on-going projects;


• Follow-up meetings at the field level and/or in the capital, between the bases and between the Country Managers;


• Draft agenda and minutes of country-wide meetings.

3. Developing an External Communication Strategy

• Define the main target groups, activities, resources and partnerships needed, by notably maintaining a high level of information and understanding of donors strategy and possible partnerships


• Ensure continuum of PR activities, updating project-specific and regional fact sheets and documenting publications featuring ACTED in the media ;


• Provide ACTED Global with full information on projects whenever needed.


• Participate in ACTED Global communication strategy by providing regular informal updates on projects, by sending pictures and articles on projects progress and/or specific events for ACTED Newsletter and Annual Report.


• Identifying sources of funding for a more cohesive public information strategy in-country.

4. Assisting the Reporting Manager in developing project proposals, addressing ad hoc donor requests or catalysing actions on specific projects or components of projects

III. Qualifications:

• Postgraduate diploma in international relations/political sciences
•Excellent English and French writing and communication skills

• Previous related work experience, w/knowledge of proposal writing and donor relations
• Ability to work efficiently under pressure
• Ability to work in an unstable security environment moving
•Willingness to work and live in often remote areas under basic conditions

IV. Conditions:

• Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus


• Free food and lodging provided at the organisation’s guesthouse


• Transportation costs covered, including additional return ticket + luggage allowance


• Provision of medical, life, and repatriation insurance + retirement package