Pakistan: Administration Officer, Performance Management Support Contract (PERFORM), Pakistan

Administration Officer, Performance Management Support Contract (PERFORM),

Pakistan

Company Profile

MSI, a Tetra Tech Company, is a Washington, DC metro area international development firm with a 35-year history of delivering development results across the world. Our core expertise is in the fields of monitoring and evaluation (M&E), institutional development, public sector management, governance and anti-corruption. MSI implements nearly 100 projects in 90 countries around the world such as Jordan, Morocco, Lebanon, Syria, Pakistan, Afghanistan, Colombia, and Mexico. As one of the leading companies in our field, MSI has partnered with more than 80 organizations across all sectors of international development with clients ranging from large bilateral and multilateral donors such as USAID, the World Bank and the UNDP to national and local governments, NGOs, think tanks, foundations and universities. For more information on MSI, please visit our website at www.msiworldwide.com.
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Project Summary **

In May 2015, the United States Agency for International Development (USAID) awarded a five-year contract to Management Systems International (MSI) to provide a full range of performance management services to USAID/Pakistan. The performance management support contract (PERFORM) is intended to enhance the Mission’s oversight capability, document project and implementer performance, generate data and information to help project managers improve project results through better implementation and design, and provide services that support the Mission’s learning and adaptive process, enabling it to better target its programming and achieve its goal and objectives. The performance components will include: (1) Monitoring Services; (2) Evaluation Services; (3) Assessment Services; and (4) Learning Support Services.

*Please note: Only citizens of Pakistan are eligible for this position**

Position Summary:

The Administration Officer is responsible for the timely provision of administrative and logistical support to all project offices and activities and for the implementation of administrative systems, procedures and policies. S/he will ensure coordination and effective sharing of information and resources within the department.

The Administration Officer will work cooperatively with project employees and partner organizations to contribute to the success of PERFORM. This position will report directly to the Administration Manager and work closely with the team to plan, coordinate and track program support services and activities. This is a full time position located in Islamabad.

Responsibilities:

• Manage expatriate staff/consultants visa applications (new/extensions) and maintain appropriate documentation and records.


• Coordinate the issuance and extension of No Objection Certificates (NOC) for PERFORM field activities, and for staff/consultants’ field travel (when applicable).


• Coordinate with PERFORM’s Security Unit to ensure that security protocols are in place for staff traveling to the field.


• Provide assistance to Administration Manager in meetings with technical teams to identify their program support needs.


• Ensure operations run smoothly within the department, extend administrative support to the technical team, and streamline record management and data archiving.


• Complete operational requirements by scheduling and assigning administrative tasks within the team and expediting required outputs.


• Direct the work efforts of the Administration Assistant and Logistics Assistant and provide instructional guidance and motivate departmental colleagues.


• Maintain invoice tracking sheet, reconcile invoices and ensure timely processing.


• Supervise the acquisition, distribution and storage of equipment and supplies.


• Oversee the delivery of administrative support services (janitorial service, assistance for meetings/events/workshops).


• Ensure the preparation and provision of work spaces for new hires, Home Office visitors, and consultants.


• Various other tasks as assigned by the Administration Manager.

Qualifications:

• Bachelor’s degree, preferably in Business Administration or Public Administration.


• Minimum of three (3) years of relevant experience (prior work in a supervisory role is preferred).


• Prior experience with USAID funded projects is strongly preferred.


• Demonstrated and in-depth knowledge of administrative systems.


• Highly motivated, energetic, independent, self-starter, with strong customer service orientation.


• Highly organized with keen attention to detail and ability to prioritize multiple responsibilities.


• Strong presentation and communications skills – oral and written.


• Proficiency in computer applications including MS Office: Word, Excel and PowerPoint.

Only candidates who have been selected for an interview will be contacted. No phone calls, please.

MSI is an EEO/AA/ADA Veterans Employer.

PI93963148
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