Pakistan: Programme Support Officer Pakistan

Reference:

DD/PSO/PAK

Country:

Pakistan

Job Title:

Programme Support Officer

Date requested: 19 February 2016

Contract Grade: Volunteer

Contract Length: 1 year

Date needed by: As soon as possible

New Post or Replacement: Replacement

Accompanied / Unaccompanied: Unaccompanied

Exact Job Location: Islamabad, Pakistan

Reports to: Programmes Director

Responsible for: None

Liaises with: Country Director, RAPID Programme Director, Programme Managers, Systems Director/Manager, PQLS Unit team, Grants Specialist/Coordinator, Programme Officers, Country Finance Controller, and Local NGO Partners

Job Purpose:

To enhance programme quality by assisting in the development of proposals, reports, communication material and briefing documents to the highest standards and to ensure that Concern’s work is well documented and communicated internally and externally. In collaboration with the country team increase visibility and accountability through the development and implementation of initiatives related to communications and information sharing.

Main Duties & Responsibilities:

Proposals, Reporting and Documentation:

· Assist the programme teams in the production of high quality concept notes, proposals and reports for both internal and external/donors purposes.

· Prepare initial drafts of the annual country report, government reports, and monthly sit-reps, in liaison with the supervisor and senior management, as appropriate.

· Support the programme team in the development of case studies and video documentaries/clips.

· Record & produce the minutes of the Senior Management Team Meeting, Programme Meeting and other internal/external meetings, as required.

· Assist in gathering and reporting of specific information as requested by PHF, UN, HQs, and government etc.

M&E, Information Management and Communications:

· Assist the M&E team in writing/editing of internal evaluation, review and research reports

· Assist in the production of visibility materials (brochures, leaflets, posters etc.), as required.

· In consultation with the supervisor, draft briefings and updates for newspapers, information & publicity materials, UN bulletins and websites, to showcase Concern’s work.

· Monitoring of key websites for general information related to Pakistan or to Concern’s programmes and dissemination of this material, as relevant

· Regular updating of general country information on the website and for other internal use

General:

• Support emergency responses when required including assessments and reporting

• Assist and contribute in the development and review/revisions of country strategic plan, programme strategies; Assist SMT with research related to relevant UN and government strategy plans and progress reports, as requested and agreed

· Ensure that the Concern website is updated regularly regarding Pakistan Programme with meaningful and approved information and links.

• Attend relevant coordination meetings, if required

• Any other tasks mutually agreed with the Programmes Director and /or the CD

PERSON SPECIFICATION

ESSENTIAL Education, Qualifications & Experience Required:

· Masters Level Degree in Humanitarian Assistance, Development Studies, International relations or other relevant discipline

· Excellent English writing and communication skills with background in research, documentation and/or report writing

· Good knowledge and competence of computer applications such as Microsoft Office

· Ability to work on own initiative and as part of a multi-cultural and multi-disciplinary team

· Ability to organise and prioritise workload, using initiative when appropriate

· Ability to cope with stress, work under pressure often to strict deadlines

· Ability to manage multiple job tasks

· Self-motivated, progressive and proactive

· Sensitive to gender issues

DESIRABLE Education, Qualifications & Experience Required:

· Analytical and problem-solving skills

· Basic understanding of Pakistan’s geo-political situation

· Basic knowledge of I/NGOs mandates and their humanitarian and developmental work

All applications should be submitted through our website at https://jobs.concern.net by closing date. CV’s should be no more than 4 pages in length.

Concern Worldwide is an Irish-based non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.

Concern has a Staff Code of Conduct and a Programme Participant Protection Policy which have been developed to ensure the maximum protection of programme participants from exploitation and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behaviour expected of them. In this context staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy and the Concern Staff Code of Conduct as an appendix to their contract of employment. By signing the Programme Participant Protection Policy and the Concern Staff Code of Conduct candidates acknowledge that they have understood the contents of both the Concern Staff Code of Conduct and the Programme Participant Protection Policy and agree to conduct themselves in accordance with the provisions of these two documents.

Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements whereby future funding is conditional on Concern ensuring that the names of any new employee or volunteer do not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List). Any offer of employment (either paid or voluntary) with Concern Worldwide will not be made pending a clearance check being conducted on the applicant. For additional information please consult our web site or contact the Human Resource Division in our Head Office.

Concern Worldwide is an equal opportunities employer and welcomes applications from all sections of the community.

COUNTRY & ROLE SPECIFIC INFORMATION (AS PER PREVIOUS JOB REQUISITION)

Brief outline of country programme:

Concern’s first involvement in Pakistan was an emergency response to flooding in 1992, followed by the establishment of an office in Islamabad in 1998, primarily to support Concern’s programme in Afghanistan. Concern became fully operational in Pakistan in 2001, when we initiated an emergency response programme to address the Afghan refugee crisis on the Afghanistan-Pakistan border in Balochistan Province. Concern later moved into long-term development programming in the provinces of Balochistan, Punjab and Khyber Pakhtunkhwa (KPK). Currently, Concern is implementing humanitarian and development programmes across all 4 provinces and FATA. Over the last 15 years, Concern has responded to a range of natural and complex disasters in Pakistan – such as the Afghan refugee influx of 2001, the massive earthquake in KPK/Kashmir in 2005, Cyclone Yemyin in Balochistan in 2007, IDP crisis in KPK in 2009, the massive recurrent floods since 2010 and the on-going complex emergency in KPK/FATA.

Description and location of workplace and accommodation:

The country office and accommodation are in Islamabad, the capital of Pakistan, with heating/air-conditioning and internet access. With the hot summers (over 45 degrees Celsius) and cold winters (around 3-5 degrees Celsius at night), proper clothing is advised. Islamabad has large shopping malls, supermarkets and restaurants.

General comments: N/A

Off duty transport available: No

Required documentation for visa/work permit: Copy of Passport, Employment Contract, photo, filled forms

Anticipated wait for visa/permit (weeks): NOC/visa takes up to 3 months approx.

Why expatriate necessary: Suitable national candidates not available

National counterpart to be trained: Programme Assistant

Any health, safety & security risks associated with this post:

Ø Standard vaccinations required (typhoid, cholera, polio, tetanus, hepatitis A & B, rabies)

Resulting preparation/training required: Concern induction

Project funding confirmed: Yes

From whom: Multiple donors

For what period: one year

Government approval: NOC required

If not, when anticipated: NOC/visa takes up to 3 Months approx. to approve

Recommended pre-departure research: General Info on Pakistan and its geo-political situation

Languages(s) required: English essential

Pre-departure language training required: N/A

Any other relevant information: None