Executive Assistant to Chairman, Salalah - Techno Power Export Co-ordinators

Job Description

Our Client having business of Hotel Management & Consultancy in GCC is looking for smart, energetic executive secretary to chairman.

The Executive Secretary is responsible for providing secretarial, administrative support in order to ensure that services are provided in an effective and efficient manner.

The Executive Secretary reports to the Chairmen and is responsible for providing senior level secretarial services including business travelling to Middle East, European & Eastern Europe Regions.

Responsibilities

• Provide office support services in order to ensure efficiency and effectiveness.


• Receive, direct and relay telephone messages and fax messages


• Direct the general public to the appropriate staff member


• Maintain the general filing system and file all correspondence


• Assist in the planning and preparation of meetings, conferences and minutes of meeting


• Maintain an adequate inventory of office supplies


• Respond to public inquiries


• Provide word-processing and secretarial support


• Type confidential documents


• Frequent travelling along with chairmen as & when required


• Perform other related duties as required

The incumbent must demonstrate the following skills:

– team building

– bookkeeping skills

– analytical and problem solving skills

– decision making skills

– effective verbal and listening communications skills

– computer skills

– stress management

– time management skills

Personal Attributes

– The incumbent must maintain strict confidentiality in performing the duties.

– The incumbent must also demonstrate the following personal attributes:

a. be honest and trustworthy

b. be respectful

c. possess cultural awareness and sensitivity

d. be flexible

e. demonstrate sound work ethics

The Executive Secretary would normally attain the required knowledge, skills and attitudes through completion of an office procedures.

Physical Demands

(The nature of physical effort leading to physical fatigue)

The Executive Secretary will have to spend long hours sitting and using office equipment and computers which can cause muscle strain. The Executive Secretary may have to travel locally & internationally 60%