Management Specialist - Head of Strategic Management Unit, Islamabad - United Nations Pakistan

Under the guidance and supervision of the Country Director (Programme) the Management Specialist shall be responsible for managing and leading the Strategic Management Unit (SMU) with the overall responsibility and accountability for the effective and efficient provision of management support services to senior management, programme and operations units within the Country Office. The management support services include partnership and resource mobilization management, leading on partnerships with the government of Pakistan, corporate monitoring and evaluation processes, capacity building for results-based management and the provision of programme and operation support services such as resource planning and management, budgeting, delivery/expenditure reporting, cost recovery and audit follow up. The Management Specialist is expected to improve development and organizational effectiveness of the Country Office, improves UNDPs partnership with government, ensures financial and management accountability and creates cohesion and synergies between Programme and Operations Teams, as well as between the Country Office and Projects.

Functions / Key Results ExpectedSummary of key functions:

– Ensure results based management of the CO Programme- Ensure the provision of effective and efficient management support services – Support capacity building of the CO on Results Based Management, programme oversight and compliance- Build and maintain effective partnerships and support resource mobilization, particularly with the Government of Pakistan- Support to the reporting and financial management of UN Joint Programme

1. Results-based Programme development and management

– Provision of services to ensure accountable and effective management of UNDAF and One UN Programme;- Support the review or revision of the Country Programme Action Plan (CPAP); – Coordinate the preparation of the Annual Results Reports with Programme and Operations Units; – Coordinate the annual target setting and reporting exercises;- Coordinate and manage the data emanating from the field monitoring;- As Focal Point for the monitoring the Balanced Scored Card, ensure realistic inputs into the annual target setting exercise, follow-up on target re-adjustment exercises (twice yearly) and monitor progress;- Ensure that the country office portfolio is Results Management Guide (RMG) compliant;- Coordinate the development an annual M&E/Results Based Management (RBM) schedule for the Country Programme;- Oversight and manage the establishment of monitoring system;

2- Effective management of programme and project evaluations

– Support annual review of the CPAP/UNDAF, annual review and outcome evaluation in collaboration with other UN Agencies; – Provide advisory services to programme and project staff on monitoring and evaluation- Draft, maintain and support the implementation of the Country Office Monitoring and Evaluation Policy and ensure that the CO adheres to the corporate evaluation policy;- Support the implementation of the Monitoring and Evaluation Policy;- Revise and update the Atlas Results Tree based on inputs from programme units and management;- Ensure that the SMU delivers client-oriented, effective and efficient programme support services to all programme and operations units such as resource planning and management, budgeting, delivery/expenditure reporting, and cost recovery services, support to financial and substantive assurance activities under NIM/ Harmonized Approach to Cash Transfer (HACT);- Develop a user friendly set of Standard Operating Procedures (SOPs) compiled in a national user guide adapted to the CO needs and revise unit/task flow charts as appropriate to facilitate alignment with corporate requirements;- Coordinate the design and roll-out of a National Implementation Manual for the use of Implementing Partners;3- Capacity building on Results Based Management, programme oversight and compliance

– Maximize the use of Results Based Management tools through a targeted capacity development programme;- Support project management capacities in UNDP and professionalize staff in order to increase the level of CO RMG compliance; financial and programme management accountability and Audit recommendations follow up; – Provide specific training modules on RBM, Monitoring and Evaluation concepts, tools and techniques for project and programme staff in coordination with the Learning Manager;- Coordinate ATLAS training to ensure that ATLAS is used as an effective financial and programme/project management tool;- Provide strategic oversight of planning, budgeting, implementing and monitoring of programme, tracking use of financial resources in accordance with UNDP rules and regulations;- Ensure timely submission of nationally implemented projects audit plan and implementation; Technical advisory services to Programme and Operations Units for effective follow up on audit recommendations;- Provide strategic oversight of country office compliance of corporate programming and reporting requirements;- Support the implementation of the corporate learning policy and Country Office Learning Plan in cooperation with the Learning Committee;

4- Build and maintain effective partnerships and support resource mobilization

– Support and advice on the preparation and clearance of agreements with partners (Donors, Government, NGOs/CSOs, UN Agencies, other partners)- Lead on strengthening and increasing UNDPs partnership with the Government of Pakistan- Advice on how to engage with civil society, the private sector, and the media to mobilize additional technical and financial resources. – Coordinate the preparation and submission of the annual partnership survey- Coordinate the development a resource mobilization strategy and its implementation- Lead and coordinate all surveys/ad hoc requests processes including liaison with internal and external partners, consolidation the Country Office response and follow-up when and as required.- Build staff capacities on corporate requirements for resource mobilization (third party cost-sharing agreement, Government cost-sharing agreement; Trust Fund agreement, Letter of Agreement and standard agreements with UN Agencies; Memorandum of Understanding, donor reporting requirements etc.);

5- Support to the management of UN Joint Programming

– Advice on joint programmes and joint programming modalities and the implementation of the UN Reform (Harmonization and Simplification);- Support the implementation and coordination of the Harmonized Approach to Cash Transfer (HACT) and related capacity building as well as assurance activities to enable the CO to reduce the amount of Country Office Support provided to Nationally Implemented Project.- Respond to Headquarters requests on results and delivery of joint programmes administered by UNDP.- Prepare briefing notes on joint programme/projects and donor relations for Headquarters.

Impact of Results

The key results of the post are to improve development and organizational effectiveness of the Country Office, to strengthen the cohesion and synergies between Programme and Operations Teams, as well as between the Country Office and Projects. It is further expected that the post ensures linkages between strategic planning, policy analysis, finance management, monitoring and evaluation, and resource mobilization. UNDPs partnership with the Government of Pakistan results in a wider programme portfolio, particularly in the Provinces.Programme and project management consistency, effectiveness, efficiency and oversight for CO programme and projects will be improved based on the RMG and resources are mobilized while effective partnerships are being maintained. While supporting the capacity of the CO in programme oversight and financial accountability, this strategic post ensures overall coherence and results-based management of the UNDP Country Programme

Competencies

Corporate Competencies:

Demonstrates integrity by modeling the UNs values and ethical standards Familiar with UNDPs rules, regulations, corporate tools and policies Promotes the vision, mission, and strategic goals of UNDP Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability Treats all people fairly without favoritism

Functional Competencies:

Knowledge Management and Learning

Contributes to UNDP Practice Areas and actively works towards continuing personal learning and development

Builds knowledge in at least one practice areas, and shares

Ability to provide top quality policy advice services on related issues

In-depth practical knowledge of inter-disciplinary development issuesDevelopment and Operational Effectiveness

Expert understanding in theory and practice of results-based management (prior UNDP RBM experience an added advantage)

Familiar with PRINCE2 (foundations certificate required, practitioner certification and added advantage)

In-depth knowledge and experience with Monitoring and Evaluation in a development context

Ability to lead formulation of strategies and their implementation

Ability to negotiate with donors and internal units; ability to identify and analyse trends, opportunities and threats to fund-raising

Excellent drafting and presentation skills

Ability to plan and organize work programme

Ability to work with minimum supervision and to effectively supervise teams

Ability to apply RM and partnerships building theory to the specific country context

Strong IT skills (MS Office) and ERP systems (experience with UNDPs ATLAS system a strong advantage)Management and Leadership

Focuses on impact and result for the client and responds positively to critical feedback

Encourages risk-taking in the pursuit of creativity and innovation

Leads teams effectively and shows conflict resolution skills

Consistently approaches work with energy and a positive, constructive attitude

Demonstrates strong oral and written communication skills

Able to adapt presentation, coaching and capacity building style/methods to the audience and cultural context as well as developmental context, ability to transfer knowledge;

High gender and intercultural sensitivity, tact and diplomacy, able to resolve conflict

Builds strong relationships with clients and external actors Good team-player willing to assume additional responsibilities and able to operate under pressure and tight deadlines

Please Note:

HEC attested degrees are a prerequisite for employment at UNDP. During the recruitment processcandidates may be required to present HEC attested degrees.

Foreign Qualified Candidates: Foreign degree holders shall be required to(i) Present a verification/certification letter from the university verifying the degree & student enrollment, orii) Foreign degree Equivalence Letter from HEC.

UNDP provides the Equal Opportunity for all equally qualified male & female including the physically challenged candidates, female candidates are particularly encouraged to apply (local and internal VA)

United Nations Development Programme (UNDP) does not charge fee at any stage of the recruitment process including application, interviews, selection or induction etc. Moreover, UNDP does not concern itself with any information on the applicants bank accounts.