Admin and Finance Assistants
Duties and Responsibilities ? Ensure the implementation of UNDP Financial and Admin related policies in the Project. ? Prepare and maintain quarterly advances and financial reports and keep a track of all funds released by the PMU/ CIU. ? Prepare necessary documentation for quarterly advances and their settlement in line with the UNDP standard financial procedures. ? Maintain ledger of financial commitments and advances, ensure settlement of advances in accordance with agreed contract. ? Prepare payments requests/travel claims with the supporting documentation and liaison with UNDP for payment follow-ups; Handle all financial matters of the meetings, workshops and seminars organized under the project; ? Maintain project petty expenses and ensure entries in petty cash register, maintain general ledger to keep record of project accounts. ? Provide support to the PMU to prepare tender documents, disseminate, prepare bids tabulation and ensure quality and quantity of goods before delivery; receive and check invoices from the suppliers and initiate payment requests. ? Assist in inventory management of both expendable and non-expendable project items. Also responsible for the project file management i.e. to maintain an accessible filing system in the project. ? Prepare Cash Payment Vouchers, Bank Payment Vouchers, and Journal Vouchers together with complete supporting documentation in support to every financial transaction. ? Act as focal person for yearly project audit. ? Perform any other related duty as and when required.
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