Afghanistan: Regional Head of Finance and Administration
Area of Operation: Afghanistan, Pakistan, Iran & Tajikistan (AfPak)
Who are we?
DRC is a Danish international non-governmental organisation, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world. DRC is present in more than 30 conflict territories around the world assisting displaced people with shelter, food, income generating activities, legal aid and a wide range of other protection assistance. It is of uttermost importance for DRC to work in compliance with the DRC Accountability and Quality Management system in the areas of Administration, HR, Finance and Procurement/Logistics. Smooth, reliable and effective operational systems are preconditions for DRC to maintain its position as a trustworthy and reliable partner for our donors and an accountable organisation towards our beneficiaries. The position as Regional Head of Finance and Administration (RHoFA) in DRC is a cornerstone in keeping up the high quality in DRC’s operations.
DRC's global strategy for organisational development includes a number of initiatives addressing preconditions for growth, the most significant being the issue of decentralisation. Under this heading compliance with DRC's operational systems and reduction of errors are in focus, and the RHoFAs are considered instrumental in keeping this focus. But focus is also on improving the systems and adjusting them to fit the operational reality that the DRC operations face. The RHoFAs are considered equally important participants and contributors in this process.
The Danish Refugee Council (DRC) runs a regional programme in AfPak as long-standing armed conflict and frequent natural disasters have caused massive displacement over the past 30 years, affecting millions of people. More than three decades of violent conflict, insecurity and continuous political upheaval has resulted in millions of Afghans fleeing the country for protection in neighbouring countries. To meet this need DRC has set up a regional hub to co-ordinate operations in the region. The region covers DRC work in Afghanistan, Pakistan, Iran and Tajikistan, with programmes funded by DANIDA, UNHCR, BPRM, UNTF Europe Aid & ECHO. The total annual budget is 90 mio DKK.
About the job
The Regional Head of Finance and Administration (RHoFA) will have overall leadership responsibility for DRC’s support operations (Finances, Logistics, Human Resources, Information Technology). S/he will play a critical role in the development and implementation of strategies necessary to further develop DRC’s programmes in the countries as the implementer of choice for the donors and governments. The RHoFA will be a member of the Senior Management Team, with overall responsibility for the programme support functions and capabilities in the organization with expected growth. This position requires the demonstrated ability to develop long term vision and strategic planning, provide leadership for the organization’s operations, and a high level of financial and operation planning including capacity building of staff.
Specifically, the RHOFA shall
Manage, deliver and report on DRC’s current operations’ programme support in the region (Finances, Logistics, Human Resources and IT) through effective support for the implementation and delivery of successful programmes and partnerships and the resulting outcomesEstablish a high performing operations’ team that supports and facilitates the building of a cohesive appropriate and transformative regional programmeRefine, develop and improve operational approaches, compliance and systems, and supporting the Regional Director to build and deliver the most effective and sustainable interventions.Duties and Responsibilities
Key responsibilities:
Responsible for the strategic development, management and implementation of the support operations of the regional and all country programmes consistent with DRC’s vision, mission and policiesLead and work with the multidisciplinary team (in-house and in-country) to ensure strategies, business plans, and timelines are embraced and implementedProvide legal, economic and political analysis as needed, to ensure DRC’s strategic positioning and compliance in countries of operationContribute to the overall management of DRC’s regional operation.Programme Development & Quality Management
Ensure that global policies, standards and approaches related to support are met in all regional and country projects/programmes, including quality checks of support requirements in projects, proposals & reportsEnsure appropriate technical support is available to country and regional programs, in line with organizational prioritiesEnsure standard approaches and learning across countries in the regionEnsure support functions are effective and leveraged for maximum organizational impact.Funding and Finance Management
Ensure good planning and budgeting at regional and country levels and compliance to DRC and donor standards and proceduresEnsure compliance of the country programs, with all DRC and donors policies and procedures for financial, grant and asset managementEnsure support for country and regional teams in annual planning and review processes for budgets, logistics, HR, and ITManage the organizations risk by ensuring all relevant policies and procedures are implemented effectively across all operations and programs and communicate risk to the Senior Management team for decision making purposesEnsure effective management of regional fiscal function and performance, ensuring compliance to policies of risk management and that risks are identified, managed and mitigated against at regional and country levelEnsure agreed standards and indicators are being met across countries and financial input at country level is to organisational and donor standards, monitor country financial activity meets internal and external standards, set and monitor regional policies, procedures of financial management, and coordinate regional monthly reporting to HQEnsure internal and external financial reporting is completed on-time and to organisational and donor standards.Human Resource, IT and Logistics Management
Ensure regional and support country level structure and human resources to deliver organisational strategy and plansLine-manage and support DRC’s Heads of Departments and ensure appropriate and effective performance management systems are in place in each of their teams.Work with HR department to develop succession planning and staff development in each country.Ensure implementation of HR policies and procedures at regional and country level, including compliance checking of recruitment and performance management of countries, provide HR management support to country programmes as appropriate,Ensure consistency and legal compliance of country and regional staff terms and conditions and remuneration packagesEnsure appropriate levels of staff associations and representation at regional and country level and manage code of conduct reporting mechanismEnsure regional and country compliance to global DRC policies and procedures (contextualise where necessary) for all support functionsDisseminate and support global DRC updates to policies and proceduresProvide regional procurement and logistics support to country programmes open and international tender and ensure effective supply chain for international procurementTroubleshooting support to countriesThe RHOFA reports to the DRC Regional Director.
About you
To be successful in this role you must have a post graduate degree in Project Management, and/or Public Administration, Financial/Business management, or other relevant field and minimum 7 years of senior leadership experience in operations management roles with at least 5 years of experience in the field. Furthermore, you must have:
Strong operational management experience and capability (finance, people, fundraising), including geographically remote managementProven financial management, information management, and systems management experienceUnderstanding of the countries in which DRC operates and sensitive to the socio-cultural contextDemonstrable strategic thinking and leadership abilityExcellent analytical and critical thinking abilityExcellent communication, interpersonal and influencing skills with a well-developed ability to motivate and persuade at high levelsProven ability to lead and work effectively with others to achieve resultsUnderstanding and experience of institutional fundraisingFluency in EnglishWe offer
DRC will offer the successful applicant a 12 months contract, renewable dependent on both funding and performance. You must be available to start work from 1 January 2015 and be willing and able to work in Kabul, Afghanistan or Islamabad, Pakistan.
Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Global Expatriates; please refer to www.drc.dk under Vacancies. This position will be placed at level A5 on the DRC Expatriate salary scale.
Need further information?
For more details on this position please contact Mette Marie Honoré at mette.honore@drc.dk
Please note that applications sent directly to Mette Marie Honoré will not be considered.
For further information about the Danish Refugee Council, please consult our website www.drc.dk
Interested? Go to http://drc.dk/about-drc/vacancies/current-vacancies/ and find the vacancy on the list. Then apply for this position by clicking on the apply button. All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note. CV only applications will not be considered.
If you have questions or are facing problems with the online application process, please contact job@drc.dk
Applications close Sunday 30 November.
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