Pakistan: Finance and Administration Officer, Pakistan
Job Title: Finance and Administration Officer
Location: Islamabad
Reporting to: Pakistan Country Manager
Key Relationships: Pakistan programme team; Finance UK; HR/Operations UK
Salary range: A competitive NGO salary
Description of Saferworld and the Pakistan programme:
Saferworld is an independent non-governmental organisation that works to prevent and reduce violent conflict and promote cooperative approaches to security. We work with civil society, governments and international organisations to encourage and support effective policies and practices through advocacy, research and policy development, and through supporting the actions of others.
Saferworld has been working in Asia since 2004. We have country programmes in Bangladesh, Nepal and Pakistan.
Saferworld’s Pakistan programme is relatively new and currently focuses on enabling communities and civil society to respond more effectively to conflict and community safety issues in Khyber Pakhtunkawa (KP) and Federally Administered Tribal Areas (FATA). The programme is also expected to extend its focus to Punjab strengthening the provision of legal advisory and representational services through civil society engagement and enhancing the accountability of justice providers and citizen’s awareness for the delivery of accessible, fair and effective justice provision.
Currently we have a permanent presence in Islamabad and work mainly through local partners.
Overall our engagement in Pakistan combines project implementation at the community level, dialogue, capacity building, policy research, networking and advocacy, and working with institutions and civil society at national, regional and international levels.
Job Purpose:
The Finance/ Admin Officer will be responsible for :
· The efficient and transparent management of finances for the Pakistan programme
· Implementation and monitoring of administration procedures in line with the Saferworld standard procedure and Pakistani laws
· Implementation and communication of Saferworld’s admin/human resource policies and procedures
Duties:
The efficient and transparent management of finances
Maintain robust financial controls (bank reconciliations and other control accounts, performance management data, etc)Ensure accurate data entry into ledger accounting system, lead improvement and system enhancement work, ensuring good housekeepingProduce financial reports for reporting purposes to Saferworld Pakistan Team, donors and London head office. Focus on continuous improvement and ensure that reports are user-friendly.Manage internal and external auditsProduce statutory (legal) accounts and other legal returns for Pakistan where necessaryMonitor partner financial management as far as it relates to Saferworld-funded projects, ensuring compliance with Saferworld and donor rules and regulations, building knowledge and understanding promoting improvements to financial management and reporting.Build financial capacity of Saferworld Pakistan Programme staff and partnersImplementation and monitoring of administration procedures
Ensure the efficient running of Saferworld’s Islamabad office, identify needs and improve or develop systems where necessary.Develop, implement and monitor policies and procedures relating to Saferworld’s operations and administration in Pakistan, liaising with Country ManagerManage the IT administration in Islamabad office working with the IT consultantEnsure that all leases, insurance and other legal documents are in order, up-to-date, cost effective and relevant.Follow-up with relevant government ministries and ensure that Saferworld Pakistan Programme’s administrative procedures are in line with Pakistan Government requirements.Ensure that all relevant reports and information are submitted to the Ministry of Economic Affairs Division in a timely mannerEnsure that requirements and procedures regarding taxes, visa, labour permits etc. are understood and followed, liaise with appropriate government agencies where necessary, and support staff in compliance.With Country Manager review the management of the security process as appropriate, and be active member of Saferworld’s security team in Pakistan.Act as Security Focal Point in the absence of the Pakistan Country ManagerBuild administrative capacity of Saferworld staff and partners.Implementation and communication of Saferworld’s admin/human resource policies and procedures
Manage the development and communication of Saferworld’s admin/human resources policies and procedures, working with the Country Manager and Director of Human Resources/Operations ( London)Manage the implementation of Saferworld’s recruitment strategy, ensuring that recruitment practices are fair and consistent and comply with regulations and organisational good practice.Assist Country Manager to implement induction programmes for new staff, and ensure that probation and other process are put in placeEnsure work permits and other necessary documentation are in place.Assist Pakistan country team where necessary with hotel booking, transportation etc. for official traveling to project sitesFacilitate travel for international visitors and consultants where necessaryAttend to day- to -day administrative tasks including overall maintenance of the officePerform any other administrative task assigned by the Country ManagerPERSON SPECIFICATION·
A degree in business administration, or business studies with specialisation in finance/ accounting.
· At least 3 years’ experience working in finance and administration in the NGO/ INGO sector.
· Sound knowledge of Pakistan-specific financial management, accounting , business administration requirements
· Ability to work under pressure and to strict deadlines
· Sound knowledge of accounting procedures and principles
· Excellent skills of operating Microsoft word and excel spread sheet,
· Fluency in English (written and spoken)
· Fluency in Urdu (written and spoken);
· A positive problem-solving approach
· Good interpersonal skills
· A good team player
· Willingness to promote the work of Saferworld and develop collaborative work with others
· A commitment to working in a non-partisan manner
· A commitment to learn and be open for new ideas and approaches
· Willing to travel to project locations in Pakistan
TERMS AND CONDITIONS
3 months probationA competitive NGO salaryProvident fund contribution28 leaves days/ year plus public holidaysAPPLICATION PROCESS:
Please send an application comprising a detailed CV and cover letter to Marie Aziz at recruitment@saferworld.org.uk using subject heading PK-FAO by close of business Pakistan time on 30th November 2014
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