Procurement Assistant
Relevant Experience& Skills:
Previous experience working on programs funded by international donors (preferably USAID)Previous experience working on programs funded by international donors (preferably USAID)A Bachelor's or higher degree in Business, or a related fieldProven knowledge of USAID / WB / UN procurement rules and regulations requiredThree plus year(s) previous experience working in the field of procurement with progressive records and positive recommendations;Demonstrated ability to solve challenging and complicated logistical issues;Ability to work effectively under the pressure with tight deadline and with multi-task environment;Previous experience working in different grants provision procurement include FOG is preferred;Ability for good team work;Experience managing procurement task from getting P/O and until GRN signing.Ability to use commodity management tracking systems;Strong communication and negotiation skills;English and Urdu required.Job Description:
Assist office management with wide procurement area tasks and purchasing of goods & services.
• Responsible for preparing all contracts in support of procurement area. This includes preparing the Invitation For Bids (IFB) in coordination with other staff; advertising the IFB and distributing to all related suppliers; coordinating all bid committee meetings according to policy and assisting bid committee meetings with taking a minutes and prepare protocols; preparing all comparative statements and bid analysis for consideration of the bid committee as well as to support their decisions; to prepare all contracts and to submit them to proper managers, include Islamabad, if by threshold required, for approval.
• Identify suppliers for a given procurement task, to solicit and collect multiple quotations for all supplies as directed by the Procurement and Management in ISB.
• To deliver Purchase Orders to all suppliers in on time.
• To ensure that all Goods Received Notes and Waybills are properly filled out at each delivery site for all deliveries.
• Assists with any training of new staff as well as assigned community members, suppliers and contractors in general procurement regulations and donor requirements.
• Ensures USAID rules and regulations relevant to procurement daily practices are strictly adhered to.
• Assists Procurement Coordinator in determining the most reasonable, fair and expeditious alternative in order to procure best value goods and services.
• Assists with the coordination of bulk purchasing within the satellite office, deduct wherever is possible petty cash expenses to provide support for the bank payments.
• Assist procurement staff in liaison with vendors and contractors on a daily basis to ensure the best quality products available is delivered on time;
• Ensures that goods and/or services are purchased at the lowest, competitive prices and that paperwork on all purchases is completed correctly and in a timely manner;
• Assist bid analysis meetings as required and prepares written bid analysis routinely;
• Provide reasonable support to the office manager / administrator with keeping proper inventory records and admin area procurement.
• Other duties as assigned.
• No supervision tasks for this position.
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