Operations officer

Relevant Experience:

 Master degree, 3 years of relevant experience in logistics, procurement, administration and communication skills.

Job Description:

Admin/Logistics Tasks:

? Prepare daily and/or weekly vehicle schedule for both Field trip and Office.
? Ensure vehicle log books are maintained and review on weekly basis to ensure official vehicle is used only for official business.
? Prepare a vehicle equipment check list and ensure all the tools, first aid box, spare tire, tow rope etc as required and maintain project vehicles road worthy.
? Check and ensure all the vehicle related documents are available as required by the agency and government of Pakistan including security clearance certificate, accident report form, contact numbers for security coordinator, traffic/police office, hospitals.
? Prepare monthly fuel consumption report, vehicle repair and maintenance report, drivers’ overtime and submit to the supervisor with an analysis sheet.
? Arrange vehicles or transportation for project materials, supplies and equipment including medical supplies from/to Mipurkhas and Islamabad and coordinate with operations department in Islamabad.
? Prepare fuel costs summary and coordinate with finance to settle or payment of monthly fuel bills.
? Obtain/Prepare vehicles repair and maintenance request and submit through supervisor with all required supporting documents and justifications.
? Maintain all offices inventory items, equipments and assets

Procurement Tasks:

? Perform all procurement related activities for example, quotations, comparative statements, Local purchase order ,Good received note etc,
? Make sure all the payments are processed on time.
? Making sure all the procedures are followed for the procurement.
? Performing all out of office tasks such as collecting quotations, collecting materials, samples etc.
? Updating the vendor list and keeping good relationship with vendor.
? Maintain procurement related files.
? Make sure all the BHUs remain functional. This includes repair and maintenance of damages in timely manner.
? Continuous field visits to ensure smooth running of health centers.

Other Tasks:

? Follow up with Country office for any operation and program related issues.
? Maintain good coordination between Mirpukhas and country office.
? Perform the tasks assigned by supervisor or next level of supervisor as required.

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