Front Desk Assistant
The Front Desk Assistant, will support office management through assistance for reception, attendance logs, and provides day to day program support to the Finance and Admin Assistant, in line with companies policies, procedures and program objectives.
Responsibilities To manage the phone linesSort and distribute mail in accordance with established guidelines.Maintains security by following procedures; monitoring logbook; issuing visitor badges.Supervise office maintenanceMaintain an adequate inventory of office suppliesProvide word-processing and secretarial supportMaintain the general filing system and file all correspondenceAssist in the planning and preparation of meetings, conferences and conferenceExperienceAt least 2 years work experienceDocumented experience (work certificates) in an administrative / office management role, preferably in an international NGO.Skills & AttributesProactive with a commitment to quality and accuracy with close attention to detail.Strong interpersonal, organizational and communications skills.Effective oral and written communication skills in an environment requiring diplomacy and good judgment in managing interactions with individuals at all levels inside and outside an organization. Able to prioritize, multi-task, and work well under pressure with frequent deadlines. Computer literacy with excellent MS Word, MS Excel, Outlook, and PowerPoint skills.EducationBusiness Graduate from a recognized university or an acceptable combination of education and experience.
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