Short term Operations Assistant
Project Description
USAID is a development partner to the Government of Sindh and is currently supporting the Department of Education and Literacy with implementation of the Sindh Basic Education Program (SBEP) in Districts Sukkur, Khairpur, Larkana, Qambar-Shahdadkot, Jacobabad, Kashmore, Dadu and selected towns of Karachi city. The overarching goal of SBEP is “Increased and Sustained Student Enrollment in Primary, Middle and Secondary Schools in targeted geographical locations in Sindh.” The Sindh Reading Program (SRP) is a five-year initiative in the same geographic areas of the parent SBEP. SRP will support the SBEP goal based on lessons learned from USAID and the Government of Sindh’s legacy of early grade teaching and learning.
Over the life of project, SRP aims to:
Improve teacher competencies for effective early grade reading and mathematics instruction;Improve early grade reading and mathematics assessment practice;Improve student access to supplementary reading and mathematics material;Enhance participation of parents and caregivers in support of early grade literacy and early grade numeracy for out of school children.About Chemonics International:
On January 6, 2014, Chemonics International and its institutional development partners School-to-School International, Health and Nutrition Development Society, Indus Resource Centre, and Souktel Inc., were awarded a contract by USAID to implement the Sindh Reading Program to achieve the aims above.
Chemonics is an international development company that partners with local and international organizations to promote social and economic change around the world. From our founding in 1975, we have worked in more than 150 countries to help our clients, partners, and beneficiaries face difficult challenges, from political instability to poor education performance, to a lack of market infrastructure. We have helped them overcome those challenges by working together to find and implement innovative programs that achieve development impact.
We are entirely employee-owned, giving us both the freedom and the responsibility to pursue our mission with single-minded focus. Holding ourselves to the highest quality standards, we are also committed to living our values of caring, excellence, innovation, integrity, and opportunity to implement efficient and effective programs that build a better future for those we serve.
At Chemonics, we believe our mission of helping people live healthier, more productive, and more independent lives is driven by our commitment to service to our mission, to our beneficiaries, to our clients, and to our staff.
Position Objective:
The Short term Operations Assistant is responsible for performing the following tasks as directed by the supervisor for this position:
Assist the Office Manager in making arrangements and processing of all the logistics pertaining to employee/consultants/visitors traveling, meetings and other events.Assist the Office Manager in following up on maintenance/servicing of office equipment.Assist the Office Manager to ensure the provision of monthly supplies of expendable materials such as stationery, kitchen as well as cleaning supplies at office and the guest house.Provide secretarial, word-processing, spread-sheeting, faxing, filing and other administrative assistance.Assist the Office Manager to ensure that complete project documentation is maintained in both hard copy and soft copy form as per standard compliance policies of Chemonics.Perform all other duties that may be assigned by the supervisor.Develop, maintain and monitor all billings and receipts for the recording of all transactions.Track invoices and follow up on payments with finance department. Ensure completion of all necessary documents needed to process the invoices ensuring compliance with all the policies & procedures.Assist the office manager in inventory management and ensure branding and marking of all the equipment and in-house assets to ensure compliance with USAID rules/ policy.Assist in management of lease agreements of all the regional offices and residences for timely rent payments, required extensions and maintenance to ensure compliance with lease agreements and contracts.Assist the office manager to screen and review Purchas Action Request forms.Communicate effectively & professionally with staff as well as with vendors.Monitor, maintain and update the File Index as per Chemonics guidelines.Ensure and supervise timely update and maintenance of trackers and other working documents on the share drive for everybody's easy access. Assist the office manager to ensure that hotel reservation, travel arrangements are completed.Qualifications:
Bachelor's degree in Economics, Business, Accounting or a related field is required.Previous experience of event management and logistics preferred. Flexibility, creativity, and the ability to maintain a rapid and demanding pace of work.Fluency in both English and Urdu required; other Pakistani languages preferred.Excellent communication skills.Strong moral code of ethics.Detail oriented and ability to accurately document auditable files.Application Instructions:
Please email a CV, letter of interest, and three references with contact information to ChemonicsSRP@gmail.com no later than October 3, 2014. Please write “Short term Operations Assistant” in the subject line.
Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.
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