Finance Assistant
To support the finance manager in ensuring good financial procedures are followed and that the income and expenditure are processed in a timely and accurate manner
Logistics and Admin Coordinator
Colleagues within the Pakistan Team, Finance Department in London and external contacts
RedR and the work we do
Each year millions of people around the world are affected by natural disaster and conflict. RedR is the leading training and recruitment charity working in the area of international disaster relief. We provide training, consultancy and support to relief organisations and their staff around the world, improving emergency response and assisting people affected by disaster. Through building skills and training people in countries where disasters occur, we make a lasting impact on the ground. We recruit experienced relief workers following major global emergencies and advise potential new relief workers, ensuring skilled professionals are always available to respond.
Job Description
Main Duties and Responsibilities:
Recording and reconciliation of project cost recoveries and income recognition.Act as the first point of contact for queries on financial transactionsProviding information for budgeting and cash flow projections, assisting the Programme Manager, Training Co-ordinator/ Trainers and preparing the same according to donor requirements. Maintain the purchasing and payments systems, processing invoices and bank payments and reconciling supplier statements.Maintain the sales and invoicing system, ensuring that receipts are correctly allocated and debt are chased up.Account for company credit card usage, obtaining all supporting documentation from card holders and reconciling statements.Control office petty cash holdings, issuing funds against authorised requests and arranging replenishments under the Imprest system.Support the other work of the Finance team as appropriate, undertaking any reasonable request to perform other tasks as required from time to time.Perform reconciliations of bank and control accountsEnsure accurate and timely collection and inputting of all financial dataPrepare and process monthly payrollPerson Specification
Essential
Good experience of working in a finance department.Experience of dealing with suppliersCompetent in PC usage, particularly MS Office (Word, Excel, etc.).Numerate and articulate, able to work supportively as part of a team and with a friendly and approachable personality.Good level of written and spoken EnglishDesirable
Experience of the International NGO accounting environmentAn understanding of and a commitment to humanitarian values.Experience of using Quickbooks or any other financial software is highly desirableContract Terms
Fixed term With possibility of extension subject to funding
PKR 38,266 per month starting salary
As defined in our standard contract terms
Expectations, Authority and Accountability
What we expect of you
Tasks
In a professional and diligent manner, to carry out the work specified in this job description and the specific tasks as agreed in the annual plan and reviewed periodically with the line managerTeam
To work as part of the staff team to achieve our organisational goals.Communicate regularly with key colleagues through regular reporting, by email, phone and occasional face-to-face meetingsIndividual
Adhere to our principles and values.Maintain and develop your own effectiveness, including taking responsibility for your health and general welfare and investing in your own professional development as it relates to our vision and mission.Be prepared to adapt to the changing environment that we, as a developing organisation, may experience.Bring to our attention issues of concern that could affect our ability to achieve our objects, including our support of you in your own role.What you can expect of us
That we act as a good employer, abide by the principles of the People in Aid code and provide:
A salary and benefits package that is fair, competitive, affordable and in keeping with RedR’s charitable status. Reasonable resources to do your job (office, equipment, budget etc), within our constraintsGood induction, ongoing support and appraisal (including financial and time resources for your own professional development) from your managerSupport and teamwork from your colleagues in a lively and professional atmosphereAuthority
Working towards our mission bearing in mind our vision. The post-holder functions with authority from the Line Manager.
Limitations to Authority
The Finance Assistant shall operate within the parameters of the Strategic and Operational Plans and within good practice as understood in the sector and developed by the organisation. These limitations will be reviewed periodically.
Accountabilities
Accountability in this relationship is mutual. The Logistics and Admin Coordinator is accountable to the Finance Assistant to provide support, guidance and resources and to relate to the post-holder in a manner consistent with our values. The Finance Assistant is responsible to the Admin and Logistics Coordinator for performance according to the expectations of the post and for operating within the authority delegated.
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