Finance Officer
I. JOB TITLE: Finance Officer
II. ESTIMATED PERIOD OF PERFORMANCE/LEVEL OF EFFORT:
Initially for two month with possible extension.
III. BACKGROUND: To Support the NWA IDPs in Bannu.
IV. JOB SUMMARY: The Finance Officer is responsible for accounting and documenting all financial transactions for the project including ensuring that all RI procedures are followed; budgets are adhered to as well as investigate possible cases of fraud.
V. REPORTING: This position reports to the Finance Manager /Project Manager.
VI. PRINCIPLE DUTIES & RESPONSIBILITIES:
Ensuring all receipts, bills, policies, invoices, and statements as required.Prepare request for funds each month through close coordination with program and support staff.Controlling the expenses in light of the approved budget by the donorsEnsure petty cash payments are paid against adequate and accurate supporting documentation, duly approved by DPM/project coordinator and as per cash policyEnsure a complete and accurate record of all petty cash transactions is maintained at all times; and requests for replenishment are made in a timely manner as required.Receipt all monies received and ensure timely bankingUpdate cash and bankbooks on a weekly basis andEnsure that all RI field offices resources are accurately utilized for the best interest of the organization Ensure all backup documentation for payments/receipts is properly organized and filled for complete transparency and audit purposes.Prepare financial forecast at field level in order to clarify the financial standing of individual projects.Checking and verification of all payment documents as per the RI policies and initiating payments. Timely investigation of fraud cases and its reporting to supervisorProvision of Training/orientation on finance procedure and policies to field staff Preparation of monthly financial reports/ BvAsHandle queries by service providers/ venders relating to payments. Reconciliation of supplier accounts that have queriesMaintain finance files and ensure that documents are filed correctly and in a timely manner.Maintain monthly schedules for staff advances and liaise with staff members to ensure surrendered in a timely manner or recovered from payroll.Assisting Finance Manager in preparation of donor reportsEnsure all program and project staff are implementing RI field accounting policies accuratelyAny other task assigned by the supervisor A Master Degree/Bachelor’s degree in Finance or a related field.Minimum of three (2) years of applicable technical and professional experience. An appropriate combination of education and work experience may fulfill these requirements .NGO experience will be preferable.Demonstrated leadership and management ability and effectiveness in team-oriented work environments.Ability to work independently, to be able to accept and discharge substantial responsibilities, to prioritize work assignments, to meet deadlines, and to exercise professional judgment.Strong organizational and prioritization skills.Human Relation skills, including integrity and ability to work with minimum supervision and under pressure preferred.Must be fluent in English and Urdu/Pashto, and be able to write clearly and concisely in both languages.Proficiency in computer skills, particularly with programs such as MS Word, Excel, PowerPoint, and Outlook.VII. DUTY STATION: This position is located in Bannu
TRAVEL REQUIREMENTS: Ability to travel in IDPs residing areas in Bannu.
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