Deputy Logistics Coordinator, Islamabad - Action Against Hunger

DUTIES & RESPONSIBILITIES

Activities:

Working closely with the mission technical teams and the Logistics Co-Ordinator

Organization and supervision of supply chain, ensuring programs and support departments nationally are supplied on time.

In close collaboration with the Logistics Co-Ordinator ensure the organization, implementation, of KLV 3.1 Assist in the development of additional procedures if required; ensuring adherence to applicable donor procedures;

Oversight of proper stock management in Pakistan according to the Kit Log procedures.

Organisation and supervision of all mission equipment including planning/budgeting, procurement, allocation, tracking, and reporting. Organization and supervision of the fleet and its management (rental contracts, movements follow up, reporting, log book maintenance, fuel issues) in accordance with Kit Log and security and legal regulations.

Timely and responsive identification, rent, and necessary rehabilitation of ACF premises/facilities as well as their closure depending on program needs.

Organization and support to logistics assessments nationally as these are requested by the mission management.

Together with the Logistics Co-ordinator ensure the logistics aspects in the proposals (assessment of logistic needs, evaluation of the costs and feasibility for the supplies, draft of the procurement planning & logistic budget)

Support the Logistics Co-ordinator in the development of the Pakistan mission logistics strategy

Monitor and report on the performance of logistics audits and subsequent Donor reporting

Objective 2: Safety and Security

Activities:

Ensure the application of security guidelines nationally as per rules and procedures set up and validated at mission level by CD, safety and security co-ordinator and HQ.

Provide input for the formal and timely revision of national and local security plans and associated documentation (SOPs, MOSS, evacuation plans, constant companion, contact list) every three months with the support of the HoBs/Field Cos, CD and (if available) Security Officer(s).

Responsible for the proper hardening of ACF bases and guesthouses as per Kit Log and Security Plans? requirements.

Under the supervision of the LogCo, follow-up of incidents reported in the mission and provide recommendations when incidents are logistics related.

Objective 3: Human Resources

Activities:

In co-ordination with the Logistics Co-ordinator ensure the proper management and direction of the logistics team on the mission.

Recruitment, organization of the logistics department; with the support of the Logistics Co-ordinator forecast the HR logistics needs and preparation of organizational chart updates as needed.

Assist where required in the performance management and evaluation of logistics staff

Capacity building and training of logistics/procurement team, particularly on ACF and other donor guidelines/procedures

Technical support to logistics/procurement staff according to the timelines set by the Logistics co-ordinator.

Briefing of all new staff (basic logistics, procurement and KLV3).

Objective 4: Reporting

Activities:

Preparation and submission of Logistics monthly report (as per Kit Log ) and submission to Logistics Co-ordinator.

Preparation of reports on logistics assessments, field office openings/closures to Logistics Co-ordinator

Preparation of Logistics reports to donors in cooperation with Logistics Co-ordinator and Finance department.

Objective 5: Representation

Activities:

Representation of ACF to various stakeholders including local community members, authorities, other NGOs, companies and partners.

Participation in logistics-related meetings Log cluster and partners

Organization of and chairing of Logistics department meetings and participation in ACF coordination and other meetings as requested

POSITION SPECIFICITIES

Action against Hunger is a humanitarian non-governmental organization. Due to the unique nature of aid programs, the exact functions of the employee, and work schedules may be subject to temporary changes. Flexibility is expected from each employee.
This job description may be subject to permanent changes following changes in the activities. These changes will be identified and discussed between the employee and Action against Hunger.

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