Monitoring and Evaluation Specialist
Specific Tasks. The M&E Specialist will be responsible for implementing and coordinating the project M&E system. He/she will work with technical staff to develop performance monitoring indicators and implement databases and spreadsheets for M&E data collection. He/she will train staff and selected partners on M&E system operations, and collate databases from technical staff and partners to update the system and perform analyses. The M&E specialist will be responsible for the performance monitoring plan. He/she will also supervise third party impact assessments, lessons learned, and successes during FIRMS implementation. Specific responsibilities include:
Tools and System Development:
Take lead in the development, updating and implementation of the project Performance Management Plan (PMP).Take lead in implementation of the project M&E System utilizing clearly defined objectives, activities, indicators, and results for each component in the implementation period.Take lead in continual gathering of staff input and the donor’s recommendations regarding project benchmarks and indicators.Develop and implement appropriate and innovative monitoring and evaluation tools, reporting guidelines for new project activates with an aim to improve the M&E system of the project.Write SoWs, ToRs and concept papers for different M&E studies, surveys, assessments, evalautions and other relevant studies.Supervise M&E sub-contractors when required.Review the project indicators, including agreed targets and aggressive time-frames for achieving them.Conduct scheduled performance reviews and respond to ad hoc information requests as needed.Develop systems to monitor the provision of project inputs grants and training activities and the beneficiaries receiving these products and services.Conduct data quality assessments & data audits to ensure that the collected data is accurate and maintain the integrity of the project.Collect and/or verify M&E and GPS coordinate / spatial data of the project activities through regular visits to the project locations; when needed.Conduct beneficiaries’ interviews, focus group discussions and verification visits to the project sites as per the instruction from the M&E Advisor.Assist the design and implementation of project impact evaluation, when needed.Assist any other external monitoring and evaluation missions.Database & Information Management:
(AID Project is project management software/ system used by the project)
Take lead in accurately and timely updating of the database requiremetns. Assist M&E Advisor /Team Lead or his nominee to administer and monitor the Firms online project management system (AID-Project); manage user accounts, monitor and provide guidance to components and technical teams on the electronic workplan.Assist M&E Advisor /Team Lead or his nominee to generate and disseminate reports from AID-Project for componentsAssist M&E Advisor /Team Lead or his nominee to generate and disseminate Gantt charts from AID-Project as neededAssist M&E Advisor /Team Lead in training Firms staff on the functions, formats, and maintenance of AID-ProjectAssist M&E Advisor /Team Lead or his nominee in supervising the usage of the electronic workplan in satellite offices through on-site meetings as neededAssist M&E Advisor /Team Lead or his nominee to operate and administer the M&E information management system/database.Liaise with M&E Database developers (subcontractors).Conduct user acceptance testing (UAT) and other testing for completion of M&E databaseAdvise/train staff and partners on Firms M&E system/databaseTraining & Capacity Building:
Design and produce M&E tools for training M&E and other project staff.Orient and train project staff on the M&E framework, including objectives and indicators, on their responsibilities for the complete, accurate and timely collection and reporting of data and information.Train the partner and sub-contractors staff on the use of reporting and M&E tools.Train staff on other aspects of M&E.Reporting:
Prepare regular reports of the M&E activities.Assist Lahore M&E Team in preparing project status reports including but not limited to weekly, monthly, quaterly and annual reports.Prepare ad-hoc reports when needed.Update the M&E database, AID-Project and other automated information management system from time to time.Maintain a filing system for all M&E activities, reports and analyses in hardcopy, and on hard disk and backups.Coordination and Miscellaneous:
Coordinate with component and technical leads, provincial and district staff as necessary to perform M&E duties including providing guidance on priority areas for attention/action.Supervise the direct reports, when required.Travel extensively to all project locations to perform M&E duties described above.Perform other monitoring and evaluation tasks as needed.Qualifications and Educational Requirements. The individual holding this position shall possess the following:
A. General Qualifications/Skills
Ability to perform successfully as a member of multiple project-related teams;Strong computer literacy skills required in word processing, spreadsheets, presentations, web browsers, and email;Excellent communications and writing ability;Demonstrated successful interpersonal skills;Fluency in English required; Urdu and other Pakistani languages preferred;A willingness to travel to all provinces of Pakistan; andWork experience in the private sector and in a development project environment is preferred, with work experience in the former being more preferable.B. Specific Skills & Qualifications:
The position requires an individual with:
Candidates for this position must have at least 3 years’ experience on similar activities listed above for international organizations, preferably with international donor funded project.Familiarity with International donor monitoring and evaluation protocols.Demonstrated experience of managing automated information management systems/ management information system and other M&E related database application.Demonstrated experience in research, and monitoring and evaluation of agriculture/horticulture and economic development programs.Ability to analyze and report on program performance and impact from the perspective of donors, program planners and partnersProficiency of working on data analysis applications.Ability to determine key indicators to measure project impact, and to develop measurement systems for them.C. Educational Requirements
Master’s Degree in Business Administration, Economics, Development Studies or other relevant discipline.
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