Admin and Finance Officer
Context:
New Light AIDS Control Society started its operations in 1999 and currently working in the area of HIV/AIDS with focus on care and support of PLHIV in Pakistan.New Light AIDS Control Society has its main office at Lahore; however care and support project is implemented by New Light throughout Punjab and Sindh. New Light is going to scale up its program under Global Fund Round 9 at Punjab and would provide comprehensive care and support services to PLHIV. Ensures Global Fund grant compliance as per donor rules, requirements and as per agreement clausesEnsures compliance with New Light and donor Financial policy, procedure and generally accepted accounting principlesKeeps updated the financial record on regular basis as per standard and procedureResponsible for the preparation of organization’s internal financial reports and reports for donors as required.Manage Administrative activities of office including asset managementDevises and uses formats which help in better tracking of project budgets by program staffPrepares all vouchers, financial template and posting to financial softwareProvides technical support to field office in the areas of financial management Responsible for the Preparation of Ledger, Trial Balance, Reconciliation Statements Responsible for the liquidation of accounts as and when requiredResponsible for the monitoring visits at field office Prepares accounts/ documents for final Audit of the organization. Advises the Program team on the technical support needs related to financial management Helps Project Manager and senior management on budget preparation and expenditure trackingMaintains cash flow and forecastingProvide administrative support to officeDevelop systems for effective and transparent use of project assetsUpdate inventory of assets on regular basisProvide administrative support to program staff for effective project implementationPerforms any other duty assigned by the chief executive or project managerMaintains confidentiality to access of information regarding New Light AIDS Control Society and its PartnersKnowledge, skills and abilities:Minimum MBA (Finance), M.ComMinimum two years of professional experience in Finance, preferably in NGO sectorProven experience of different computerized accounting soft waresStrong accounting skills and strong principles on accountability and transparency Adequate knowledge of basic computer programs Ms. Office, Excel, Power point, and InternetExcellent communication and facilitation skillsAbility to analyze problems and provide systematic solutions in line with established policies/proceduresExperience working in detailed, delicate situations with local organizations Willingness to travel as and when requiredFluency in Urdu and Local Languages of PunjabFlexible, motivated team playerHonest, reliable and responsibleDisclaimer Clause: This job description is not an exhaustive list of the skill, effort, duties and responsibilities associated with the position.Key Relationships:Internal:Chief ExecutiveProject Managers Admin and Finance Officers All Project staffExternal:View the original article here
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