Monday, March 05, 2012

Admin & Finance Officer, Dadu - Islamic Help

Islamic Help
Click here to view company profile. B.Com/BBA Preferable MBA/M.Com/Masters in Economics2 Years - 3 Years(At least 2 years work experience in NGO/INGO)

Purpose of the Position

Admin & Finance Officer (AFO) Dadu, Sindh is expected to supervise the administrative and finance related activities in field office. He/she is expected to ensure the accurate implementation of all the procedures and systems of IH. AFO will manage all the supporting staff in field office/projects in terms. He/she is also expected to provide technical training to the staff under his/her supervision.

Major responsibilities

Financial:

Disburse project funds as per provision in project budget and maintain record as per audit requirement.Prepare Financial Report and submit to CO on monthly basisEnsure financial records are maintained in compliance with accepted policies and proceduresEnsure all financial reporting deadlines are met.Ensure accurate and timely monthly and final project closing financial report.Monitor the implementation and maintenance of accounting control procedures Prepare and post monthly transactions to general ledger.Prepare Reconciliation of bank statement and trail balances on monthly basis.Maintain petty cash in separate folder and spend as per limit.Resolve accounting discrepancies and irregularitiesMonitor and support taxation issuesFinancial audit preparation and coordinate the audit processPrepare Budgeted vs actual expenditure report.Provide finance related assistance to staff & Management and ensure that the Finance Policies & Procedure are followed.

Administration, Procurement & Logistics:

Be Responsible for Office Security, Office maintenance and service agreement.Ensure office equipments are well placed and are in working condition.Ensure properly tagging of office equipments are made and are recorded in assets register Process staff salary; maintain leaves, attendance, working hrs, time sheet of staff members.Procure at field office levels and maintain record as per organizations procurement policyReceive, verify & issue stocks, maintain stock register, get stocks insured and make arrangement for their safety and security according to the set procedures mentioned in Logistics manual.Prepare and maintain field office inventory record of office supplies according to policy and reconciliation on quarterly/monthly basisMake sure all procurement must be verified and approved.Maintain record of the rental properties, process payment as per agreement and negotiate renewal of the contracts using approved contract format in timely manner.Keeps record of vehicle maintenance, personal usage by staff and fuel consumption and check logbook regularly.Make sure all the arrangement & reservations of traveling, and accommodation for CO and HQ staff. Responsible to supervise supporting staff like, cook, office boy, drivers, security guards, and cleaner/sweeper etc.To ensure first aid kit and emergency box are up to date in field office

OTHERS

Assist in the assessment and selection of potential Implementing PartnersFinancial monitoring and capacity building of Implementing PartnersAny other job assigned by line manager

Relationship

Responsible For (Staff): Admin & Finance Assistant, Security Guards, Cook, Drivers and other support staff

Liaises With:Country Admin Officer, Country Finance Officer, Project Manager, Bank, Suppliers and Project staff

- Must be computer literate with a comprehensive knowledge of MS, Excel & accounts packages

- Good Administration, Communication & team building skills.

- Active team player

- Flexible and adaptable. Willing to travel to remote field areas with basic living conditions.

- Analytical and problem solving skills

- Ability to work under pressure often to strict deadlines

- Good interpersonal and communication skills

- Knowledge of development issues & concepts

- Experience of working in an insecure environment


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