Programme Assistant (SSA) Islamabad
Description: Organizational Context
Under the guidance and supervision of the Assistant Representative and in partnership with the program team, as a member of the CO management services team, the Programme Assistant provides functional leadership in Programme Unit in administrative, monitoring, and financial controls of UNFPA Country Programme.
The Programme Assistant applies established systems and procedures and assists in the creation of substantive knowledge by compiling, synthesizing and analyzing information relevant to population and development, reproductive health and gender issue. He/she delivers quality programme support services to principally internal but also external clients, mastering all relevant rules, guidelines, processes and procedures. He/she is client and results-oriented in service of the country programme.Results-oriented Functional Statements · Supports efficient utilization and monitoring of all core and non-core programme resources according to established financial rules, regulations and guidelines. Produces necessary financial reports and analysis required for effective performance management.· Participates in the identification and formulation of the country programme and component projects, by compiling and analyzing information in the subject areas of UNFPA assistance to the government, assists in drafting project documents and workplans and prepares tables and statistical data.· Utilizes corporate Enterprise Resource Planning (ERP) software Atlas (PeopleSoft) effectively and extensively to monitor programme and Annual Work Plan (AWP) budgets and expenditures, and follows guidelines to prepare revisions as necessary. Produce periodic and ad hoc programme status reports for management. · Understands programme policies and procedures, particularly related to National Execution (NEX). As needed, trains programme staff to improve financial reporting and reduce funds disbursement turnaround time, effectively contributing in increasing funds utilization and implementation rate. This may require project visits.· Assists in identification and formulation of development cooperation programmes and projects, and participates in the preparation of draft project documents.· Monitors progress of programme Annual Work Plans (AWP) and ensures quarterly advances and resulting expenditures are in line with Outputs, Activities, and Tasks outlined in it.· Follow up with implementation partners for the timely submission of FACE.· Maintains up to date information on programme activities and contributes to preparation of status and progress reports.· Serves as repository of programme-related donor cost-sharing agreements, quarterly progress reports, monitoring visit reports etc. and other files. Ensures all programme documents are filed and stored according to the organizations Global Filing System.· Performs any other tasks as required.ValuesIntegrity/Commitment to mandate acts in accordance with UN/UNFPA values and holds himself/herself accountable for actions taken, demonstrates personal commitment to UNFPAs mandate and to the organizational vision.Knowledge sharing/Continuous learning takes responsibility for personal learning and career development and actively seeks opportunities to learn through formal and informal means; learns from others inside and outside the organization adopting best practices created by others; actively produces and disseminates new knowledge.Valuing diversity demonstrates an international outlook; appreciates differences in values and learns from cultural diversity; takes actions appropriate to the religious and cultural context and shows respect, tact and consideration for cultural differences; observes and inquires to understand the perspectives of others and continually examines his/her own biases and behaviors.Working in teams works collaboratively with colleagues inside and outside of UNFPA to allow the achievement of common goals and shared objectives; actively seeks resolution of disagreements and supports the decisions of the team.Communicating information and ideas delivers oral and written information in a timely, effective and easily understood manner; participates in meetings and group discussions actively listening and sharing information; frankly expresses ideas with the intent to resolve issues, considers what others have to say and responds appropriately to criticism.Conflict and self-management manages personal reactions by remaining calm, composed and patient even when under stress or during a crisis and avoids engaging in unproductive conflict, expresses disagreement in constructive ways that focus on the issue not the person. Tolerates conditions of uncertainty or ambiguity and continues to work productively.Empowerment/Developing people/Performance management integrates himself/herself into the work unit seeking opportunities to originate action and actively contributing to achieving results with other members of the team; knows his/her limitations and strength; welcomes constructive criticism and feedback and gives honest feedback to colleagues and superiors; seeks new challenges and assignments, and exhibits a desire to learn; accepts responsibility for personal performance, participates in individual work planning and objective setting seeking feedback and acting to continuously improve performance.Personal leadership and effectivenessAnalytical and strategic thinking uses appropriate analytical tools and logic to gather, define and analyze information, situations and problems and draws logical conclusions from data; demonstrates an ability to set clear and appropriate priorities focusing on tasks and activities, which have a strategic impact on results; anticipates and meets information needs of the team and other stakeholders.Results orientation/commitment to excellencestrives to achieve high personal standard of excellence, takes action that goes beyond responding to the obvious needs of the situation and persists until successful outcomes are achieved.Appropriate and transparent decision-making makes timely and appropriate decisions taking into consideration various and complex issues and takes responsibility for the impact of decisions; inquires to understand the perspectives of others and continually examines his/her own biases and behaviors.
Bachelor’s degree in public health, population, economics, demography and /or other related social sciences field is preferable.
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